Collections Management

The aim of the Collections Management component of the Museums Assistance Program (MAP) is to improve professional knowledge, skills and practices and to strengthen professional standards related to key museum functions for collections management. It also supports organizations in the development and delivery of resources or services that will benefit multiple museums.

The deadline to submit applications for 2013-2014 projects to the Collections Management component is November 1, 2012.

Eligible Applicants

To be eligible under the Collections Management component, applicants must meet the criteria of one of the following two categories:

  • Incorporated non-profit Canadian museums which:
    • Provide services to the public year-round;
    • Employ the equivalent of one full-time paid professional staff;
    • Have policies for key museum functions; and
    • Have a current three to five-year strategic/business plan; and
  • Incorporated non-profit service organizations whose membership relates to the museum sector.

Applicants that are governed by other levels of government or by academic or cultural institutions are eligible but must have distinct objectives, programs and budgets related to heritage. Federal departments, Crown corporations and agencies are not eligible for MAP funding.

Projects related to sharing best practices in key museum functions must benefit and involve a minimum of three heritage organizations or be geared towards the development of resources and services to multiple heritage organizations.

Eligible Projects

Please consult the Guidelines.

Application Process

Project proposals are reviewed competitively once each year. Applications must be postmarked no later than on the announced deadline date.

It is highly recommended that you consult your regional program officer to discuss your project prior to submission. To discuss your application for funding, contact the nearest regional office. National organizations should contact the national office.

Direct your application package to the nearest regional office of the Department of Canadian Heritage or, for national organizations, to the national office.

Guidelines and Forms

Guidelines for 2013-2014 [ HTML ]

Application Forms

Important: To apply for funding, three forms must be submitted: the Application Form, the Project Budget Form and the Application Checklist. To obtain the forms, please contact the MAP Team.

Report Templates

Interim and Final Activity/Results Reports

For projects that started in 2011-2012 or later

For projects that started prior to 2011-2012

Service Standards

Canadian Heritage has set service standards for the timely delivery of the acknowledgement of receipt, funding decision and payment processes.

See the service standards for the Collections Management component of the MAP.

Note:

To access the PDF (Portable Document Format) version you must have a PDF reader installed. If you do not already have such a reader, there are numerous PDF readers available for free download or for purchase on the Internet:

To take advantage of PDF features:

  1. Save the PDF form on your computer;
  2. Open the file with your PDF reader;
  3. Complete the form; and
  4. Save it again once filled.

It is not recommended to open a PDF form within your browser. Some browsers use plugins by default to view the PDF which may not work properly with fillable PDF forms.

Please note that all saveable and fillable PDF forms posted on this Web site are created using Adobe® authoring tools. It is therefore recommended that you use the Adobe Reader®, version 8 or higher, for best results.