General Application Requirements - Aboriginal Peoples' Program
Applications for funding from all eligible recipients must:
- demonstrate that their project would support the objectives of the APP;
- meet APP eligibility criteria as outlined in these Application Requirements for the programming element to which they are applying; and
- provide details on the activities to be performed in pursuit of the objectives of the APP.
Eligible recipients include not-for-profit, democratically controlled:
- Aboriginal organizations incorporated under Part II of the Canada Corporations Act or under corresponding provincial or territorial legislation;
- independent Aboriginal community groups that include ad-hoc committees defined as a temporary committee set up to do a specific task, that is, not a permanent standing committee; and
- where neither of the above exists, non-Aboriginal organizations in partnership with Aboriginal organizations or Aboriginal advisory committees.
Applicants previously funded by the Department of Canadian Heritage are eligible only if they are in compliance with previously signed contribution agreements, including all reporting requirements.
For additional information on eligibility, please refer to Specific Programming Elements Application Requirements for the specific programming element to which you are applying.
Subject to ministerial approval, eligible expenditures must be directly related to the project activities and may include;
- salaries[ 1 ] and employee benefits directly related to the delivery of the project;
- training directly related to the successful delivery of the proposed activities;
- rental costs for facilities specifically required for the project and/or project activities;
- equipment rental/service/purchase[ 2 ];
- project supplies and resource materials;
- photocopying/printing/translation directly related to project activities;
- communications directly related to project activities;
- honoraria for Elders and professional services/consulting fees related directly to the project;
- travel[ 3 ] within Canada related to the project;
- insurance directly related to project activities; and
- administration (see below).
Administrative costs may not exceed 15 percent of the total approved funding. Administrative costs at the project level may include;
- bookkeeping services;
- office supplies;
- telephone, fax;
- postage, courier;
- rent for office space;
- legal; and
For additional information on eligible expenditures, please see the Specific Programming Elements Application Requirements for the programming element to which you are applying.
Ineligible expenditures are:
- capital construction and renovation;
- stipends, allowances or honoraria for attendance in a course/activity;
- costs incurred before the application is received by the Department and/or before the start of the fiscal year;
- salaries and honoraria for a principal officer or Board members;
- contingency/miscellaneous fees; and
- deficit recovery.
For additional information on ineligible expenditures, please see the Specific Programming Elements Application Requirements for the programming element to which you are applying.
All applicants to the APP are required to submit the APP General Application Form [PDF Version, 506 KB].
All applicants are also required to submit the following necessary documentation for incorporated or non-incorporated applicants:
Applications from incorporated organizations must include:
- a copy of the incorporation document;
- a copy of the constitution and by-laws of the organization;
- a copy of the most recent consolidated audited financial statements of the organization, when the organization is applying for $50,000 or more under the APP;
- the address, telephone numbers, and email address for the organization;
- a list of the executive and board of directors; and
- the name and title of the person(s) authorized to sign on behalf of the organization.
Where the applicant has previously provided this information, the proposal must:
- state that there have been no changes made, or
- include specific information on the changes, and indicate that the changes have been legally registered, where required.
For a non-incorporated community group or ad-hoc committee, the application must include:
- the name, address, telephone and fax numbers, and email address for the organization;
- the name(s) and title(s) of the person(s) authorized to sign on behalf of the organization;
- the name and title of the contact person for the proposal;
- the names of the members of the community group or ad-hoc committee (individuals or organizations);
- qualifications and relevant experience of the community group or ad-hoc committee members to carry out the project, e.g. personal resumes;
- three references who can attest to the knowledge and experience of group or committee members that they can carry out the project;
- a description of the structures/staff and processes within the organization that will ensure the successful completion of the proposed activity/activities; and
- a copy of the most recent financial statements (audited or un-audited) of the organization. This requirement may be waived for a new or emerging community group or ad-hoc committee’s application in the first year.
In addition to the information required above, each of the following points must be addressed in the proposal:
General Project Information
The proposal must include:
- title of project;
- project description (who, what, when, and where); and
- the day, month and year the project starts and ends.
The proposal must include:
- name of the applicant organization;
- scope of the organization’s activities;
- legal status;
- type of Aboriginal organization;
- contact person information;
- funding history for Department of Canadian Heritage programs or from other Federal Departments;
- description of the organization’s mandate;
- a description of the organization’s experience in delivering projects, and
- person(s) authorized to sign on behalf of the organization.
Need for Project
The proposal must include:
- description of the community including the target population, and the number of people living in the community;
- why this project is needed, including relevant issues and trends; and
- how this need was determined: who was consulted, including individuals and organizations from the target group and the community.
The objectives of the project must be clearly linked to the objectives of the specific programming element.
Project Activities, Expected Results and Performance Indicators
The proposal activities must include:
- the name of the activities;
- detailed description of each activity – the description must include outputs related to the activity (outputs are direct products and/or services that are generated by project processes or activities);
- the day, month and year the activities start and end; and
- a description of how the activities supports the project objectives.
If any of the proposed activities are a continuation of those carried out in the previous fiscal year, please describe how the activity has evolved, and/or why the activity is to be continued and/or repeated.
The proposal must describe the expected results of the proposed activities: who is expected to benefit and how, performance indicators used, and how these results relate to the project objectives.
The performance indicators should include:
- quantitative indicators related to the project, e.g., number of workshops, number of participants, etc.; and
- qualitative indicators that describe the impact of the project, e.g., as a result of the workshop, the participants gained knowledge/awareness/capacity in XYZ, etc.
The proposal must also identify any organizations and institutions that will be involved in meeting the objectives of the proposal, and clearly identify the role that they will play in the project.
The proposal must include:
- a detailed budget and a signed, authorized monthly cashflow statement that clearly links to the proposed activity/activities, and that provides a breakdown of administrative costs;
- budget notes that show how amounts were calculated;
- information on any other funds requested for the proposed activity/activities, including the source of funds, and how they are to be applied against the budget;
- an estimate of the total revenue of the project for the fiscal year in question, including the funding sources; and
- details on how any equipment costing $2,000 or more will be used or disposed of when the project is over.
N.B.: Equipment purchase/lease/rental directly related to the project may be included in the budget under the following conditions:
- each item is identified and costed;
- an explanation of the need/use of the item is provided; and
- the total cost of the equipment purchase/lease/rental does not exceed 15 percent of the total amount approved after salary costs are deducted.
Additional Project Information
You must describe how you will prominently acknowledge, in English and French, the contribution received from the Department of Canadian Heritage in any communication materials and promotional activities related to the project in a manner satisfactory to the Minister. The guidelines to follow for public acknowledgment of funding assistance, including the proper use of the Canadian Heritage signature and the Canada wordmark are found at the following address: www.pch.gc.ca/pc-ch/peaf-pafa/index-eng.cfm
Former Public Servants
You must disclose the involvement of former Federal Public Servants who are subject to the Values and Ethics Code for the Public Service. If any former Federal Public Servants are currently employed by the Applicant Organization, you are required, for each employee, to list their name, position title, and their last day of employment with the Federal Government.
The proposal must include the following indications of support:
- a minimum of three letters of support from the community to be served, including letters from individuals within the target group to be served, and from community service organizations; and
- the name(s) of any organization(s) with which the applicant organization is affiliated.
Your proposal must commit to providing timely activities, evaluation and financial reports and other related information, as requested by the Department. These reports include: how your activities have met your objectives, expenses and financial statements.
Should your proposal be approved, you will be required to use a template provided by the APP to collect performance measurement data based on the APP performance measurement strategy.
The Government of Canada wishes, among other things and where appropriate, to promote English and French in Canadian society and support the development of official-languages minority communities. To support the Government in achieving these objectives, you must identify the target population for the project and take necessary measures to communicate and provide project related services to this population in English and in French as the case may require.
3. In the case of travel, the rate of reimbursement may not exceed Treasury Board Guidelines on travel expenses as found at: www.tbs-sct.gc.ca/pubs_pol/hrpubs/TBM_113/td-dv-eng.asp.
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