Info Source: Sources of Federal Government and Employee Information

Canadian Heritage

Table of Contents

General Information

Info Source

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction to Info Source: Sources of Federal Government and Employee Information and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

To make a formal request, please refer to the instructions found in the Additional Information section of this chapter.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

The Department of Canadian Heritage was created on June 25, 1993, through the reorganization of the federal government. The Department of Canadian Heritage Act establishing the Department of Canadian Heritage and amending or repealing certain other associated acts was proclaimed on June 12, 1996.

The Minister of Canadian Heritage and Official Languages is accountable to Parliament for the Department and the 19 other organizations that make up the Canadian Heritage portfolio.

Responsibilities

The Department of Canadian Heritage is responsible for formulating and implementing cultural policies related to copyright, foreign investment and broadcasting, as well as policies related to arts, heritage, official languages, sports, state ceremonial and protocol, and Canadian symbols. The Department's main activities involve funding community and other third-party organizations to promote the benefits of culture, identity, and sport for Canadians.

Institutional Functions, Programs and Activities

ARTS

This program is necessary to improve Canadians' direct access to varied artistic experiences, and to contribute to the sustainability of the arts sector. This is accomplished through funding programs that support: the presentation of professional arts festivals or performing arts series; the improvement of arts and heritage infrastructure; the improvement of business and management capacity of arts and heritage organizations; a greater integration of arts and heritage within municipal planning; as well as institutions that offer training of the highest calibre, in preparation for professional artistic careers.

ARTS POLICY

The Arts Policy activity sub-activity supports the overall policy and regulatory framework for Arts in Canada.

Arts Policy

Description: Includes records relating to the development of the arts in Canada through policies and programs that support not-for-profit professional arts sector organizations and encourage access and participation to a variety of artistic activities. Records contain research and analyses on professional performing and visual arts, as well as financial support, Status of the Artist Legislation and the National Arts Service Organization related issues. Also contains information on analyses of trends related to arts organizations nationally and internationally.

Document Types: Application files (including incorporation documents, the organization's constitution and bylaws, financial statements and contact information), briefing notes, correspondence, annual reports, business plans, contracts, evaluations, fact sheets, reports, invitation fiches, invoices, legislation, media lines, memoranda of understanding, policy papers, presentations, speeches, procedures, and surveys.

Format: Web site, databases.

Record Number: PCH ACI 010

ARTS, CULTURE AND DIVERSITY PROGRAM

The Arts, Culture and Diversity Program aims to contribute to the development of the arts and culture sector through financial support to projects that recognize the contribution of arts and culture to Canadian society and preserving the independence and diversity of arts and culture abroad.

Arts, Culture and Diversity Program — Applications for Financial Support

Description: (ended March 2013) Includes records on financial support provided to the Canadian Conference for the Arts and the Coalition for Cultural Diversity — the program's two clients. Information includes documents submitted by applicants for financial assistance for projects that are consistent with program objectives. The documents include information on the applicants, the incorporation and financial status of the organizations involved, governance and accountability.

Document Types: Application files (including incorporation documentation, organization constitutions and by-laws, financial statements, contact information, project summary information, plans, letters of support and budgets); other program records (including final project reports and evaluations, program evaluation reports and recommendations, surveys, contribution agreements and correspondence (letters, memoranda, email, briefing notes)).

Format: Web site

Record Number: PCH ACI 005

CANADA ARTS PRESENTATION FUND

The Canada Arts Presentation Fund (CAPF) aims to give Canadians direct access to a variety diverse of professional artistic experiences in their communities. It provides financial assistance to Canadian not-for-profit organizations that professionally present arts festivals or performing arts series, as well as their support organizations. The CAPF also supports the emergence of presenters and presenter support organizations for under-served communities or artistic practices. The expected result is that more Canadians, from all regions, experience and value professional artistic experiences.

Canada Arts Presentation Fund — Applications for Financial Support

Description: Includes records related to the development, administration and delivery of a program for arts organizations that present, in a professional manner, arts festivals or performing arts series and arts presentations. The program is made up of two components: the Programming Support Component and the Development Support Component. Files contain information on the applicants, which are not-for-profit, incorporated Canadian organizations and supporting presenters organizations. Files may also contain governance, accountability, financial and incorporation information.

Document Types: Funding applications, program guidelines, financial statements, evaluations, presentations, correspondence, reports, briefing notes, funding agreements, fact sheets, question period notes, media lines, invoices, surveys, and annual reports.

Format: Web site, databases.

Record Number: PCH ACI 015

CANADA ARTS TRAINING FUND

The Canada Arts Training Fund (CATF) aims to contribute to the development of Canadian creators and future cultural leaders of the Canadian arts sector by supporting the training of artists with high potential through institutions that offer training of the highest calibre. It provides financial assistance to independent professional Canadian not-for-profit institutions that specialize in providing focused, intensive and practice-based studies. These schools provide professional training at the highest level in disciplines such as ballet, contemporary dance, theatre, circus arts, Aboriginal and culturally diverse art forms, musical performance (opera, orchestral), etc. The expected result is that Canadians and the world benefit from high-quality artistic achievements by Canadian artists trained inCanada.

Canada Arts Training Fund - Applications for Financial Support

Description: Includes records related to the development, administration and delivery of a program that contributes to the development of Canadian creators and future leaders of the arts sector by supporting institutions that offer arts training of the highest calibre. Files include governance, accountability, incorporation and operational records of professional arts training organizations.

Document Types: Annual reports, funding applications, financial statements, funding agreements, briefing notes, fact sheets, media lines, question period notes, surveys, presentations, correspondence, reports, business plans, published information (brochures), and evaluations.

Format: Web site, DVDs.

Record Number: PCH ACI 100

CANADA CULTURAL INVESTMENT FUND

The Canada Cultural Investment Fund (CCIF) aims to help arts and heritage organizations build and diversify their revenue streams, strengthen their organizational capacity, business skills and competencies, and to assist them in being better rooted and recognized in their communities. This will be achieved through three components: Endowment Incentives, Strategic Initiatives, and Limited Support to Endangered Arts Organizations. The CCIF provides financial assistance to Canadian not-for-profit organizations in the arts and heritage sectors, foundations, as well as First Nations, Métis, and Inuit organizations. The expected result is to contribute to the long-term organizational, administrative and financial health of Canadian arts and heritage organizations.

Canada Cultural Investment Fund — Applications for Financial Support

Description: Includes records on the development, administration and delivery of a financial assistance program for Canadian not-for-profit professional arts and heritage organizations and for First Nations, Métis and Inuit organizations. The Program includes three components: Endowment Incentives, Strategic Initiatives, and Limited Support to Endangered Arts Organizations. Information includes documents submitted by applicants to gain financial support for projects consistent with program objectives. Depending on the component, files contain information on the applicants, planned projects, governance and accountability rules.

Document Types: Depending on the component: application files (including incorporation documents, the organization's constitution and bylaws, financial statements, contact information, project summary, plans, letters of support and budgets); other program-related records (including final project reports and evaluations, audits, surveys, invoices, contracts, grant or contribution agreements, and correspondence (briefing notes, fact sheets, media lines and question period notes ).

Format: Web sites, databases, DVDs, CDs and USB keys.

Record Number: PCH ACI 050

CANADA CULTURAL SPACES FUND

The Canada Cultural Spaces Fund (CCSF) seeks to contribute to the improvement of physical conditions for arts and heritage related creation, presentation, preservation and exhibition; and to increase and improve access for Canadians to performing arts, visual arts, media arts, and to museum collections and heritage displays. To achieve these objectives, the CCSF provides financial assistance to Canadian not-for-profit arts and heritage organizations for construction/renovation projects, specialized equipment purchases and/or feasibility studies for cultural infrastructure projects. The expected result is that Canadians in all regions have access to arts and heritage spaces for creation, presentation, preservation and/or exhibition.

Canada Cultural Spaces Fund — Applications for Financial Support

Description: (Former name: Cultural Spaces Canada) Includes records related to the development, administration and delivery of a program that supports projects to build or renovate cultural infrastructure, purchase specialized equipment or conduct feasibility studies. Also contains incorporation information, information on rules of governance, accountability and applicant activities.

Document Types: Application files (including the organization's letters patent or incorporation documents, constitution and bylaws and financial statements, contact information, project summary, budget, timeframes or schedule, cash flow, feasibility study and letters of support). Copies of contracts, invoices, reports and correspondence, funding agreements with third parties, program guidelines and terms and conditions, project analyses, briefing notes, fact sheets, media lines, question period notes, and surveys.

Format: Web site, databases.

Record Number: PCH ACI 080

FATHERS OF CONFEDERATION BUILDINGS TRUST

The Fathers of Confederation Buildings Trust Program is a single-recipient program of the Department of Canadian Heritage (PCH) that provides funding support to the Fathers of Confederation Buildings Trust. The Trust operates the facilities under the name of Confederation Centre of the Arts in P.E.I. The Confederation Centre of the Arts is unique in Canada. It is the only national memorial of the Fathers of Confederation. The Centre inspires Canadians to celebrate, through heritage and the arts, the origins and evolution of Canada. Regular multi-year funding provides the Centre with a degree of stability, enabling it to effectively plan and manage the Centre year to year, and to offer visual and performing arts and heritage programming that reflects Canada's creativity. The ultimate beneficiaries of the Program are Canadians or foreign visitors who come into contact with the Centre, either by attending a performance or event, by visiting the art gallery, by participating in an outreach program, by attending a touring production or exhibition elsewhere in Canada or internationally, or by visiting the Centre's Web site.

Fathers of Confederation Buildings Trust - Applications for Financial Support

Description: Includes records on the Trust that operates the facilities and supports the activities of the Confederation Centre of the Arts in Prince Edward Island. The Centre offers visual and performing arts and heritage programming. The information pertains to the applicant, financial support and funding applications, incorporation, activities, governance and accountability.

Document Types: Annual reports, financial statements, correspondence, contribution agreements, briefing notes, fact sheets, evaluations, question period notes, recommendations, media lines, and reports.

Format: Web site

Record Number: PCH ACI 085

INTERNATIONAL TRADE POLICY

International Trade Policy activity works to strengthen the cultural sector internationally through increased cultural exports and growth in business opportunities, and through the provision of expertise and policy advice on cultural trade and investment issues, including trade negotiations and disputes.

International Trade Policy and Negotiations

Description: As the central point for expertise in cultural trade policy, records include documents on the Department and Canada's policy and position related to international cultural trade and trade negotiations; records may also include meeting notes from inter- and intra- departmental policy discussions, history and background on the formulation of departmental policies related to trade and investment, and papers and correspondence related to any dispute settlement procedures involving cultural industries.

Document Types: Meeting agendas, briefing notes, correspondence, reports, consultations, fact sheets, legal opinions, legislation and regulations, memoranda of understanding, discussion papers and decks, meeting reports, recommendations, research papers, statistical reports, key messages, speeches and correspondence (letters, memos, email messages, etc.).

Format: Web site

Record Number: PCH ACI 115

Trade Routes Program

Description: (ended March 2010) Information concerning arts and cultural exports, including market intelligence, export strategies, expert advice and proposals for financial support for international business development and export preparedness activities from arts and cultural small and medium sized enterprises.

Document Types: Briefing notes, market reports, correspondence, recommendations.

Record Number: PCH ACI 120

ATTACHMENT TO CANADA

This program strengthens Canadian identity by promoting pride and a sense of national purpose in Canadians. It celebrates and commemorates Canada and enhances understanding of shared values, cultural diversity and knowledge of Canada. Also, it promotes civic education and participation among Canadians as well as provides them with the opportunity to learn about and understand Canada's society, diversity, history and institutions. This is achieved through delivering programs and services in the form of grants and contributions. The core concept of this program activity is to promote knowledge and experiences of Canada among Canadians.

CANADIAN STUDIES PROGRAM

The Canadian Studies Program (CSP) encourages Canadians to learn about Canada’s history, civic life, and public policy. The Program provides funding through agreements in support of the development and/or enhancement of learning materials, the organization of learning and developmental experiences, and the establishment and maintenance of networks. Through various partnerships within government and through key national history and civics sector organizations and post-secondary educational institutions, the Program gives Canadians opportunities to enhance their understanding of Canada, thus building an informed and engaged citizenry.

Canadian Studies Program

Description: Information concerning the activities of the Canadian Studies Program, including funding provided to recipients to help Canadians learn about Canada’s history, civic life, and public policy. Includes records related to the administration and support of not-for-profit organizations. This includes information pertaining to the program's objectives, eligibility criteria, funding requirements and application procedures.

Document Types: Contribution agreements, funding applications, briefing notes, email, correspondence, evaluation criteria, evaluations, fact sheets, financial statements, forms, program guides, questionnaires, recommendations, final product and results reports.

Format: Web site, databases.

Record Number: PCH PAC 005

NATIONAL CAPITAL EXPERIENCE

Through the delivery of a wide array of activities intended for the general public in the National Capital Region (NCR), the objective of Capital Experience is to foster the pride of Canadians towards the NCR. To achieve this objective, Capital Experience delivers a series of high impact events in the NCR, such as Canada Day, Winterlude or Christmas Lights across Canada and supports commemorative events of national significance in the Capital. Capital Experience also promotes, fosters and facilitates collaborations and partnerships amongst Federal Cultural Institutions from the Capital Region. It delivers a variety of interpretation initiatives such as the Sound & Light Show on Parliament Hill and develops numerous interpretation displays in the Capital’s core area as well as online interpretive exhibits. It offers information services to the public visiting the Capital and helps Canada’s youth discover their Capital. In addition, Capital Experience leads the creation of all new commemorative monuments in the Capital and ensures that territorial and provincial symbols, culture, people and Canadian identity are represented in the Capital through public art and through a variety of other seasonal public activities.

National Capital Experience

Description: Information related to the management, the development and the delivery of mass public events, the development and maintenance of interpretation displays and online exhibits, the delivery of information services to visitors in the Capital’s core area, the construction projects of commemorative monuments and the delivery of public art and representation initiatives.

Document Types: Contracts, agreements, memorandums of understanding, event site plans, design options, studies, presentations, meetings minutes, agendas and records of decisions, statements of requirements, project briefs, critical paths, evaluation reports, funding applications, sponsor proposal documents, procedure manuals, policies, publications, training manuals, financial reports, correspondence, briefing notes, fact sheets, audit reports, recommendations, questionnaires and emails.

Format: Web sites, maps, audiovisual materials (CDs, DVDs, photographs, videos), databases.

Record Number: PCH PAC 050

Artists and Agents

Description: This bank describes information related to artist submissions for Capital Experience events. Personal information may include name, contact information and biographical information.

Note: For awarded contracts, refer to Standard Personal Information Bank Professional Services Contracts PSU 912.

Class of Individuals: Artists and agents.

Purpose: Personal information is used to manage the submission process, which includes the request for and receipt of submissions and the selection of artists.

Consistent Uses: Information is used to maintain an inventory of potential artists. Information may be used for internal reporting, research, planning, audit and evaluation purposes.

Retention and Disposal Standards: Records are kept for two years or until superseded and then destroyed.

RDA Number: 05/004

Related Record Number: PCH PAC 050

TBS Registration: under development

Bank Number: PCH PPU 078

Volunteer

Description: This bank describes information related to volunteer activities registration for Capital Experience events. Personal information may include name, contact information, biographical information, citizenship status, date of birth, gender, language, medical information and signature.

Class of Individuals: General public.

Purpose: Personal information is used to manage the volunteer registration process, which includes the request for and receipt of registrations and the selection of volunteers.

Consistent Uses: Information is used to maintain an inventory of potential volunteers. Information may also be used to disseminate information about Capital Experience events.

Retention and Disposal Standards: Records are kept for two years after a volunteer leaves and then destroyed.

RDA Number: 05/004

Related Record Number: PCH PAC 050

TBS Registration: under development

Bank Number: PCH PPU 070

Youth Program

Description: This bank describes information related to participants of the Youth Program. This program promotes educational initiatives and activities targeting Canada’s youth through their teachers and schools. Personal information may include name, contact information, biographical information and language.

Class of Individuals: Teachers.

Purpose: Personal information is used for program delivery, which includes the receipt of registrations, and planning of school trips and educational itineraries.

Consistent Uses: Information may be used to disseminate material about educational initiatives and activities and to inform participants of other related programs.

Retention and Disposal Standards: Two years or when superseded and then destroyed.

RDA Number: 05/004

Related Record Number: PCH PAC 050

TBS Registration: under development

Bank Number: PCH PPU 071

CELEBRATION AND COMMEMORATION PROGRAM

The Celebration and Commemoration Program aims to support or create opportunities for Canadians to celebrate/commemorate their history, diversity and achievements through a two-fold approach that includes the Celebrate Canada 11-day period culminating on July 1st with Canada Day celebrations and a theme-based dynamic approach to celebrating and commemorating significant people, places, symbols, anniversaries and events. These activities are delivered in collaboration with other federal departments, agencies, regions, partners and stakeholders. The Program provides opportunities to bring Canadians together in their communities to discover and appreciate the richness and diversity of Canadian society and to show their sense of belonging toCanadaand pride in being Canadian.

Celebration and Commemoration Program

Description: Includes records related to the development, administration and delivery of financial support for celebratory and commemorative activities, including community activities to mark the Celebrate Canada period (National Aboriginal Day, Saint-Jean-Baptiste Day, Canadian Multiculturalism Day and Canada Day). Includes records related to the applications and winners of the annual Canada Day Poster Challenge. Also, includes records related to large-scale celebrations and commemorations such as the 400th anniversary of the founding of Québec City and the 400th anniversary of the founding of Cupids, Canada's first English colony in Newfoundland and Labrador. Records are also available on the commemoration of the Bicentennial of the War of 1812, the celebration of Her Majesty’s Diamond Jubilee and preparations for the 150th anniversary of Confederation.

Document Types: Application files (including an application form; a description of the project and applicant; a description of activities; an activity budget; a copy of the letters patent or incorporation documents; a final activity report along with copies of media coverage and photos; contribution agreements; correspondence), program guides; program evaluation reports, correspondence, briefings and briefing notes.

Format: Web sites.

Record Number: PCH PAC 015

EXCHANGES CANADA PROGRAM

The Exchanges Canada Program provides grants and contributions in support of youth participation initiatives that allow young Canadians to learn aboutCanada, create linkages with each other and better appreciate the diversity and shared aspects of the Canadian reality. The Program supports not-for-profit organizations to provide Canadian youth with a range of exchange and forum activities to strengthen their sense of belonging toCanadaand therefore their sense of Canadian identity. The program has two components: Youth Exchanges Canada (YEC) and Youth ForumsCanada(YFC). YEC funds, reciprocal homestay exchanges for young Canadians, and also includes the Summer Work / Student Exchange sub-component, which provides summer job opportunities for 16 and 17 year-olds in their second official language. YFC enables young Canadians to connect with one another through forums, study sessions and workshops of interest to them. The Exchanges Canada website also provides a single window to information on a wide range of exchanges available inCanada.

Exchanges Canada Program

Description: Information concerning the activities of the Exchanges Canada Program, including funding provided to recipient organizations in support of exchanges activities aimed at young Canadians. Records include funding applications received from youth-serving organizations, information pertaining to the program's objectives, eligibility criteria, and application procedures.

Document Types: Contribution agreements, funding applications, briefing notes, email, correspondence, databases, evaluation criteria, evaluations, fact sheets, financial statements, forms, program guides, questionnaires, recommendations, activity reports, and final reports.

Format: Web site, databases.

Record Number: PCH PAC 020

INTERNATIONAL EXPOSITIONS

The overarching objective of the International Expositions program is to advance key Government of Canada goals and priorities through international expositions and related initiatives sanctioned by the Bureau of International Expositions (BIE). The Program's responsibilities are three-fold: 1) represent Canada as a member nation at the BIE; 2) manageCanada's participation in international expositions held abroad; and 3) ensure fulfillment ofCanada's host country obligations when international expositions are held inCanada. The Program has on-going stable funding that it enhances by collaborating closely with other federal government organizations, provincial/territorial governments and non-government organizations. After holding Pan-Canadian consultations, the Government of Canada decides the theme and scope ofCanada's participation for each Expo, ensuring that the program supports both foreign and domestic policy objectives andCanada's values on the world stage.

International Expositions

Description: (ended March 2012) Information related to Canada's presence and participation in international expositions held abroad, including project funding, planning, implementation, delivery and evaluation. Records are available on Canada's recent participation in the 2005 World Exposition which was held in Aichi, Japan and the 2010 World Exposition held in Shanghai, China. Information held also pertains to Expo 2012 in Yeosu, South Korea and Expo 2015 in Milan, Italy. Records also include information pertaining to assistance given to Canadian cities interested in hosting international expositions and, when applicable, documentation can also be found on the internal review of the Canadian bids. Recent Canadian interest was shown by Toronto for hosting Expo 2015 and by Edmonton for Expo 2017. Records can also be found on Canada's participation and role as a member nation of the Bureau of International Exhibitions (BIE). Also includes feasibility studies, business plans and promotional materials from Canadian cities interested in hosting international expositions, and documents related to the internal review of the Canadian bids.

Document Types: Documentation on project planning and implementation (architectural drawings, audiovisual material, consultations, project plans and proposals, presentations, recommendations and statements of work), delivery (media lines and summaries, speeches, procedures) and evaluation (final reports, evaluations, audit reports), including various agendas, agreements, contracts, correspondence, financial reports, invoices, itineraries, legal opinions, memoranda of understanding, minutes, recommendations, reports and surveys.

Format: Audiovisual materials (CDs, DVDs, photographs, sound and video recordings), database and Web site.

Record Number: PCH PAC 025

KATIMAVIK PROGRAM

The Katimavik Program, delivered by an independent, not-for-profit organization, the Katimavik-OPCAN Corporation, is a national youth volunteer and training program that provides young Canadians with the opportunity to learn more about their country and create ties with communities and with other Canadians. The objectives of the program are to contribute significantly to the personal, social and professional development of the participants; to promote community service; and to offer a diverse experience, fostering a better understanding of the Canadian reality. Groups of youth generally aged 17 to 21 participate in a six- or nine-month program and collaborate on projects that involve volunteer work, training and group interaction, in various regions of Canada, including French-speaking and English-speaking communities.

Katimavik Program

Description: (ended March 2012) Information concerning the activities and funding of the Katimavik Program. Katimavik is a program founded on learning experiences for youth, contributing substantially to the personal, social and professional development of the participants; to promote community service; and to offer a diverse experience, fostering a better understanding of the Canadian reality and its linguistic duality.

Document Types: Funding applications, project proposals, contribution agreements, program evaluations, audit reports, financial reports, activity reports, briefing notes, fact sheets, correspondence, and final reports.

Format: Web site, database.

Record Number: PCH PAC 030

STATE CEREMONIAL AND PROTOCOL

Canadians value and identify themselves with national symbols and by participating in national events and initiatives, their sense of Canadian identity and attachment toCanadais increased. The activities and services delivered by State Ceremonial and Protocol aim to enhance awareness and appreciation ofCanadaand what it means to be Canadian. The responsibilities include the organization and delivery of State ceremonies and events (e.g. Royal Tours, the installation of new Governors General and State funerals) and the provision of ceremonial and protocol advice. The Program provides advice and administers grants for the expenses of Lieutenant Governors. Canadian Heritage is also responsible for the identification, promotion and protection ofCanada's national symbols and the development of information and promotional material.

State Ceremonial and Protocol

Description: Includes records related to protocol and information concerning Canadian symbols, including flag etiquette in Canada; the Arms of Canada; the National Flag of Canada; and the National Anthem of Canada. Includes records related to legal advice on the commercial use of the National Flag of Canada and other official symbols of the Crown. Includes records of State funerals, Canada Day Noon Shows, National Flag Day of Canada, and installation of Governors General. Includes records on the administration of the Lieutenant Governors Program. Includes information on the organization and delivery of all federal aspects of Royal Tours. Includes records about gifts offered by the Government of Canada and procedures and applications for use of Parliament Hill.

Document Types: Procedures, learning materials, minutes, plans, presentations, recommendations, reports, and surveys.

Format: Web sites.

Record Number: PCH PAC 040

YOUTH TAKE CHARGE

The objective of the Youth Take Charge Program is to strengthen youth attachment toCanadathrough engagement in the fields of history and heritage, civic engagement and youth service, arts and culture, and economic activities. The Program provides grants and contributions to eligible organizations in support of youth-led projects involving youth generally aged 7 to 30, which demonstrate the ability to strengthen attachment toCanadawhile addressing one or more of the above-mentioned thematic areas. It is expected that the Program will increase awareness among youth participants of the importance of being an active and engaged citizen; will increase relevance of youth-serving organizations to youth; and will increase youth engagement in communities. These outcomes will, in the long-term, lead to increased youth attachment toCanadaand an increased sense of shared Canadian identity among youth.

Youth Take Charge Program — Financial Support Program

Description: Information concerning the activities of the Youth Take Charge Program, including funding provided to youth-serving organizations in support of youth-led projects addressing one or more of the following thematic areas: history and heritage, civic engagement and youth service, arts and culture, and economic activities. Records include applications received from youth-serving organizations and program-related information, such as program objectives, eligibility criteria, and application procedures.

Document Types: Contribution agreements, funding applications, briefing notes, email, correspondence, evaluation criteria, evaluations, fact sheets, financial statements, forms, program guides, questionnaires, recommendations, activity reports, and final reports.

Format: Web site, databases.

Record Number: PCH PAC 045

Young Canada Works Program — Applications for Financial Support

Description: Information on financial assistance to heritage, aboriginal or official languages organizations to hire young Canadians; applications from young Canadians for summer jobs or internships, records from participating institutions indicating the compliance with program specifications.

Document Types: Funding applications, evaluations, candidate lists, job descriptions, eligibility forms, participant evaluation questionnaires, reports (student, work term, and staffing), briefing notes, fact sheets, and correspondence.

Format: Web site, databases.

Record Number: PCH ECP 020

CULTURAL INDUSTRIES

This program supports the Canadian cultural sector to ensure that a range of Canadian cultural content is produced and is accessible to domestic and international audiences. It also creates conditions that foster sustainability of the Canadian cultural industries. This program aims to enable Canadian creators, entrepreneurs, cultural exporters, producers and cultural industries to develop, market, and export Canadian cultural content. This is achieved through delivering programs and services in the form of grants, contributions, tax credits, and policy, regulatory and legislative measures.

BROADCASTING AND DIGITAL COMMUNICATIONS POLICY

The Broadcasting and Digital Communications Policy sub-activity supports the overall policy and regulatory framework for broadcasting inCanada. Broadcasting is a federal jurisdiction, as set out in the Broadcasting Act. The broadcasting and digital communications system inCanadacontributes to safeguarding, enriching and strengtheningCanada's cultural, political, social and economic fabric. It is fundamental to Canadian cultural sovereignty; it respects the dual linguistic reality ofCanadaand it gives voice to aboriginal and minority groups and all Canadians as citizens, consumers and creators. The sub-activity supports the Government in ensuring that Canadians benefit from broadcasting and digital communications services including those provided by the national public broadcaster (CBC/Radio-Canada) and effective regulation in the public interest by the Canadian Radio-television and Telecommunication Commission (CRTC). In addition, the sub-activity provides for federal government funding to support the creation of and access to Canadian programming on all platforms.

Broadcasting and Digital Communications Policy

Description: Records created and collected support overall broadcasting and digital communications policy and the regulatory framework for broadcasting in Canada, a federal jurisdiction as set out in the Broadcasting Act. The broadcasting and digital communications system in Canada contributes to safeguarding, enriching and strengthening Canada's cultural, political, social and economic fabric. Includes information on public, private and community broadcasting; economic research and analysis; legislative issues; the Canadian Radio-television and Telecommunications Commission (CRTC), its decisions and the management of responses by the Governor in Council to petitions regarding CRTC decisions; information related to the national public broadcaster (CBC/Radio Canada); policy development and issues related to cable and direct to home undertakings; analyzing trends in the convergence of the telecommunications and broadcasting industries and the impact of the Internet on broadcasting. In addition, documents on federal government funding to support the creation of and access to Canadian programming on multiple platforms.

Document Types: Correspondence, email, policy papers, memoranda of understanding, research papers, recommendations, briefing notes, legislation, question period notes, fact sheets, economic research and analyses, and documents on research issues.

Format: Web site

Record Number: PCH ACI 030

CANADA BOOK FUND

The Canada Book Fund (CBF) supports the activities of Canadian book publishers and other sectors of the book industry to ensure access to a broad range of Canadian-authored books. This support is delivered through two components: 1) Support for Publishers (SFP), which helps to ensure the sustainable production and marketing of Canadian-authored books by offsetting the high costs of publishing in Canada and building the capacity and competitiveness of the sector (the bulk of SFP support is distributed through a sales-based funding formula that rewards publishers' success in delivering content to consumers); and 2) Support for Organizations, which helps to develop the Canadian book industry and the market for its products by assisting industry associations and related organizations to undertake collective projects offering a broad benefit to the industry and, ultimately, to readers everywhere.

Book Policy

Description: Information on the book industry in Canada and in the international context, including the marketing and promotion of Canadian authored books in Canada and internationally; the Canadian book supply chain; foreign investment; associations relevant to the book industry; conferences; task forces and study groups.

Document Types: Agendas, annual reports, biographies, brochures, business plans, catalogues, consultations, contracts, correspondence (briefing notes, email, letters, memoranda), evaluation criteria, evaluations, fact sheets, inventories, invitation fiches, invoices, learning materials, legal opinions, legislation and regulations, media summaries, memoranda of understanding, minutes, newsletters, policy papers, procedures, program evaluations, program guides, questionnaires, question period notes, presentations, recommendations, reports (market reports, research reports, statistical reports, technical reports), speeches, and surveys.

Format: Web site, databases.

Record Number: PCH ACI 020

Canada Book Fund

Description: (Former name: Book Publishing Industry Development Program) Information related to the program's two components: Support for Publishers and Support for Organizations. Records contain information related to the development, administration and delivery of the program to ensure access to Canadian-authored books that reflect Canada's cultural diversity and linguistic duality in Canada and abroad. Files contain information on applicants, activities and the incorporation and financial status of applicants (book publishers or other industry groups). The program also maintains database applications with similar information on each applicant, as well as records related to program management.

Document Types: Funding agreements, funding applications, brochures, business plans, catalogues, consultations, contracts, correspondence (briefing notes, email, letters, memoranda), evaluation criteria, evaluations, fact sheets, final reports, financial reports, financial statements, invitation fiches, invoices, learning materials, legal opinions, newsletters, plans (project plans), policy papers, procedures, program evaluations, program guides, questionnaires, proposals, project proposals, presentations, recommendations, reports (activity reports, audit reports, market reports, project reports, research reports).

Format: Web site, databases.

Record Number: PCH ACI 025

CANADA INTERACTIVE FUND

The Canada Interactive Fund (CIF) provides funding for the creation of online Canadian content developed by Official Language Minority Community (OLMC), Aboriginal, ethnocultural and other not-for-profit cultural organizations by focusing on the creation of interactive cultural products and applications. Examples of projects supported under the CIF could be where not-for-profit cultural organization partners with a targeted community to develop a living history of a community which combines a blog, an interactive timeline, community photos and stories of individual members. As Canadians increasingly adopt new technologies, the CIF is needed to ensure that OLMC, Aboriginal, ethnocultural and other not-for-profit cultural organizations contribute to leading-edge content online. This will complement action the Government has taken to update cultural programs, in particular the CMF, which ensures the for-profit sector to create and distribute Canadian programming on multiple platforms.

Canada Interactive Fund — Applications for Financial Support

Description: (ended March 2012) The records contain information related to the development, administration and delivery of a financial assistance program to support the creation of online Canadian interactive content developed by Official Language Minority Community (OLMC), Aboriginal, ethnocultural and other not-for-profit cultural organizations. The documents also focus on governance, incorporation and operational records of applicant organizations, financial information and accountability.

Document Types: Applications for funding, guidelines and program guides, funding agreements, project technical reports, financial statements, budgets, correspondence, reports, fact sheets, briefing notes, question period notes, procedures, project reports, evaluation reports, and recommendations.

Format: Web sites, databases.

Record Number: PCH ACI 110

CANADA MEDIA FUND

The Canada Media Fund (CMF), a public/private partnership, provides funding for the creation of television convergent digital content in both official languages and leading-edge non-linear content and applications designed for distribution on multiple platforms (e.g. television broadcast, the Internet, and/or mobile phones). The CMF focuses investments on the creation of content Canadians want and harnesses the opportunities provided by new technologies to deliver the content to Canadians where and when they want it. Organizations supported by the CMF include, but are not limited to, Canadian television and interactive production companies, broadcasters, broadcast distribution undertakings, Internet service providers and mobile communications operators. Canadians as consumers of convergent programs and creators of leading-edge content and applications represent to ultimate target group. Aboriginal communities and minority language communities are also targeted by specific production envelopes.

Canada Media Fund (public-private partnership) — Applications for Financial Support

Description: (Former name: Canada New Media Fund; Canadian Television Fund) Records contain information on the Fund's programs which support the creation of convergent digital content and leading edge non-linear content and applications designed to be distributed on multiple platforms. Records also include information on governance, incorporation and operational records of the Canada Media Fund, as required by the Contribution Agreement between the corporation and the Government of Canada, including financial and accountability information.

Document Types: Contribution opinions, correspondence, evaluations and recommendations, legal opinions, briefing notes, question period notes, policy papers, fact sheets, reports, and presentations.

Format: Web site

Record Number: PCH ACI 045

CANADA MUSIC FUND

The Canada Music Fund is the principal means for achieving the goals of the Canadian Sound Recording Policy, 'From Creators to Audience', which seeks to: enhance Canadians' access to a diverse range of Canadian music choices through existing and emerging media, increase the opportunities available for Canadian music artists and entrepreneurs to make a significant contribution to Canadian cultural expression, and ensure that Canadian music artists and entrepreneurs have the means to succeed in a global and digital environment. The Canada Music Fund provides support to music artists and entrepreneurs for the creation, production, marketing, and distribution of Canadian music. Support is also provided to a range of organizations for activities to develop the industry as a whole. Finally, support is provided for the preservation of Canadian musical sound recordings.

Canada Music Fund

Description: Records involving the administration, development and delivery of the Canada Music Fund, including information on the four program components: New Musical Works, Collective Initiatives, Canadian Music Memories, and Music Entrepreneur. Under the Music Entrepreneur component, records contain information on the activities, incorporation and financial status of companies and industry groups funded, funding applications submitted to Canadian Heritage by Canadian music entrepreneurs to carry out activities to increase access to a diverse range of music choices that contribute to the Canadian musical experience over the long term, to ensure that Canadian music entrepreneurs become increasingly competitive nationally and internationally and that they position themselves for success in a digitized global economy. All records related to applications to the other four components are held by the appropriate third-party deliverer of that component.

Document Types: Agendas, annual reports, audit reports, business plans, contracts, correspondence (briefing notes, email, letters, memoranda), evaluation criteria, evaluations, financial reports, funding agreements, funding applications, legal opinions, minutes, memoranda of understanding, reports, and statements of work.

Format: CDs, Web site, databases.

Record Number: PCH ACI 040

Music Policy

Description: Information related to the development of policies and programs pertaining to the music industry, including information on industry markets, Canadian and foreign policies and programs, industry initiatives, stakeholders and policy issues. Information is collected and created on sound recording policy in Canada and in the international context, Canadian ownership, imports and exports, copyright, Canadian content, CRTC, music industry associations, foreign investment policies, tax issues, training and development.

Document Types: Agendas, annual reports, business plans, contracts, correspondence (briefing notes, emails, letters, memoranda), fact sheets, invitation fiches, legal opinions, minutes, policy papers, question period notes, statements of work, reports, statistics, and studies.

Format: Web site

Record Number: PCH ACI 095

CANADA PERIODICAL FUND

The objective of the Canada Periodical Fund (CPF) is to ensure that Canadians have access to diverse Canadian magazines and non-daily newspapers. It is delivered through three components: 1) Aid to Publishers provides formula funding to Canadian magazines and non-daily newspapers for publishing activities, such as distribution, content creation, online activities and business development; 2) Business Innovation provides project funding to print and online magazines for business development and innovation. 3) Collective Initiatives provides project funding to Canadian magazines and non-daily newspaper associations for industry-wide projects to increase the overall health of the Canadian magazine and non-daily newspaper industries.

Canada Periodical Fund — Applications for Financial Support

Description: (Former names: Canada Magazine Fund; Publications Assistance Program) Records contain information on the program's three components: Aid to Publishers, Business Innovation, and Collective Initiatives. Funding applications are submitted by the Canadian magazine and non-daily newspaper industries so they can continue to produce and distribute Canadian content while encouraging innovation and projects for associations. Information pertains to the development, administration and delivery of a program for funding applications, analyzing these applications, governance and accountability.

Document Types: Funding applications, financial statements, samples of periodicals, incorporation documents, contribution agreements, audited circulation statements, business and marketing plans, summaries, correspondence (letters and email), evaluation criteria, fact sheets, invoices, learning materials, legal opinions, policy papers, questionnaires, presentations, recommendations, reports.

Format: Web site, databases, USB keys.

Record Number: PCH ACI 035

Periodical Policy

Description: Information related to program policy in support of the Canadian magazine and newspaper industries, including legislative measures, international trade cases affecting periodicals, industry associations, conferences, stakeholder consultations, industry reports and statistics.

Document Types: Applicant guides, consultations, contracts, briefing notes, correspondence (letters and email), memoranda, fact sheets, invitation fiches, legal opinions, memoranda of understanding, policy papers, presentations, program evaluations, question period notes, reports (audit reports, research, statistical reports), speeches, and surveys.

Format: Web site, databases.

Record Number: PCH ACI 105

COPYRIGHT POLICY

Copyright Policy supports the development of a consistent and predictable copyright framework that enables an efficient marketplace and that serves the Canadian interest. This is achieved through the delivery of policies and initiatives aimed at fostering the development of a Canadian copyright regime responsive to changes in the domestic and international environments. This is also accomplished by ensuring thatCanada's interests are reflected in international copyright policy development, and that Canadians understand and apply Canadian copyright laws, regulations and mechanisms.

Copyright Policy

Description: Information on the identification and analysis of issues leading to the formulation of copyright policy, particularly as copyright relates to cultural policy, taking into account technological trends and international developments. Includes records created and collected on copyright protection; economic and moral rights of copyright owners; exceptions to protection; infringement of copyright and remedies; international negotiations of copyright; economic research and analyses; information and analyses of trends related to copyright-based industries; and research on copyright laws of other countries.

Document Types: Correspondence (letters, memoranda, email, briefing notes, fact sheets), contracts, policy papers and decks, research or statistical reports, consultations, studies, presentations, speeches, media lines, legal opinions, legislation and regulations, question period notes, memoranda of understanding, agendas and minutes.

Format: Web site

Record Number: PCH ACI 070

CULTURAL SECTOR INVESTMENT REVIEW

The Minister of Canadian Heritage has been responsible for reviewing and approving investments by foreign investors in the cultural sector, in accordance with the Investment Canada Act (the Act) and Regulations, since 1999. The purpose of the Act is "to provide for the review of significant investments inCanada by non-Canadians in a manner that encourages investment, economic growth and employment opportunities inCanada.". The Cultural Sector Investment Review (CSIR) Branch administers the Act, as it pertains to acquisitions or establishments by non-Canadians of cultural businesses inCanada. Such businesses include those involved in the publication, distribution or sale of books, magazines, periodicals, newspapers or music in print or machine readable form. Also covered are the businesses involved in the production, distribution, sale or exhibition of film or video products or audio or video music recordings. The mandate of CSIR is to apply the Act to such cultural investments to ensure they generate net benefit toCanada.

Cultural Sector Investment Review

Description: This class of documents contains separate files for each notification, application for review or opinion under the Investment Canada Act. Files contain information about the corporate and financial status of non-Canadian investors and the Canadian businesses involved in transactions. The information is used to determine whether the Investment Canada Act applies to a specific investment and/or whether the investment is of net benefit to Canada. Files are maintained at the department for the duration of the monitoring period and then filed in the archives of the department.

Document Types: Application and notification forms, summaries of analyses, legislation, regulations and related policy instruments, briefing notes, correspondence, reports, legal opinions, ministerial recommendations, information fiches, financial reports, communiqués, letters, evaluations, procedures, surveys, agendas, minutes of proceedings, policy papers, and question period notes.

Format: Web site, databases.

Record Number: PCH ACI 075

FILM AND VIDEO POLICY

The Film and Video Policy supports the Government's policy and regulatory framework to fosterCanada's audiovisual sector. Activities also include the negotiation of audiovisual coproduction treaties between Canada and foreign partners. The film and video industry makes important cultural and economic contributions to Canadians. Key federal institutions that administer programs that support Canada’s audiovisual industry are: Telefilm Canada, the Canada Council for the Arts, the National Film Board of Canada and the Canada Media Fund.

Film and Video Policy

Description: Includes information on Canada’s film and television industry pertaining to Canada’s film and television production, distribution, exhibition and broadcasting sectors, including key industry trends and stakeholders.

Document Types: Agendas, contribution agreements, annual reports, bibliographies, biographies, business plans, consultations, contracts, correspondence (briefing notes, emails, letters, memoranda), fact sheets, final reports, financial reports, financial statements, itineraries, invitation fiches, invoices, legal opinions, legislation and regulations, media summaries, memoranda of understanding, audiovisual coproduction treaties, minutes, policy papers, procedures, program evaluations, questionnaires, question period notes, statistics, public opinion research, presentations, recommendations, activity reports, audit reports, market reports, project reports, research reports, speeches and surveys.

Format: Databases

Record Number: PCH ACI 090

FILM OR VIDEO PRODUCTION TAX CREDITS

The Canadian Film or Video Production Tax Credit (CPTC) and the Film or Video Production Services Tax Credit (PSTC) are co-administered by the Canadian Audio-Visual Certification Office (CAVCO) in Canadian Heritage and the Canada Revenue Agency (CRA). Canadian Heritage is accountable for certifying that productions meet certain criteria while CRA administers the tax credits. The objective of the CPTC is to encourage Canadian programming and develop an active domestic production sector by providing assistance of up to 15% of the cost of production, through a refundable tax credit mechanism.

Film or Video Production Tax Credits

Description: Includes information on files for each application to the CPTC or PSTC programs that contain individual application forms and all required supporting documentation. General records include information on policy issues and administrative issues not related to specific applications.

Document Types: Affidavits, agreements, annual reports, applications, audiovisual documents, business plans, consultations, contracts, correspondence (briefing notes, email, letters, memoranda), credit lists, databases, evaluation criteria, evaluations, fact sheets, financial reports, financial statements, forms, inventories, invitation fiches, invoices, legal opinions, legislation and regulations, manuals, media summaries, memoranda of understanding, minutes, plans, procedures, program evaluations, program guides, question period notes, proposals, presentations, recommendations, reports (activity reports, audit reports, statistical reports, technical reports), scenarios, speeches, statements of work, and surveys.

Format: Web site, DVDs, videos, databases.

Record Number: PCH ACI 055

TV5

The international French-language TV channel TV5 is a partnership made up of France, Fédération Wallonie-Bruxelles, Switzerland, Canada and Quebec. Funding from Canadian Heritage enables Canadian productions to be broadcasted in Canada and abroad; and provides Canadians with an additional French-language channel that allows them to discover many diverse cultures that make up the international Francophonie. TV5 enriches Francophone programming across the country and provides a window for Francophone productions from every region of Canada in all parts of the world.

TV5

Description: Information created and collected relates to TV5, the world's largest French-language international television network. TV5 has two operators: TV5MONDE and TV5 Québec Canada. Canada, through the Department of Canadian Heritage, provides financial support of TV5MONDE in order to ensure international showcasing of French-language Canadian television programs. Canada's financial contribution to TV5 Québec Canada is also managed by the Department in order to give Canadians access to unique international Francophonie programs.

Document Types: Business/strategic plans, financial reports, budgets, policy recommendations, briefing notes, fact sheets, grant and contribution agreements, rules and status, question period notes, media lines, media clippings, studies, TV5 programming data and analysis, policy papers, legal advice, presentations, speeches and correspondence (letters, memos, email messages, etc.).

Format: Databases.

Record Number: PCH ACI 125

UNESCO CONVENTION ON THE PROTECTION AND PROMOTION OF THE DIVERSITY OF CULTURAL EXPRESSIONS

In the October 1999 speech from the Throne, the Government of Canada committed to "develop a new approach internationally to support the diversity of cultural expression in countries around the world".

The Department of Canadian Heritage represents Canada within various international forums, such as the United Nations Educational, Scientific and Cultural Organization (UNESCO), the International Network on Cultural Policy, the Organization of American States and La Francophonie and is in the forefront of countries working to adopt and implement an international instrument on cultural diversity, in the form of an international convention. The UNESCO Convention on the Promotion and the Protection of the Diversity of Cultural Expressions recognizes the dual nature of cultural goods and services, which have both an economic and social value. It emphasizes the right of states to take measures in support of diverse cultural expressions.

Canada was the first country to formally accept the Convention. The Department of Canadian Heritage plays a leadership role in the implementation of the convention through its involvement in the UNESCO Intergovernmental Committee. The operational guidelines adopted by the UNESCO Intergovernmental Committee reflect Canada's priorities in terms of the implementation of the Convention are the expected results of the program sub-activity, measured by the number of articles in the operational guidelines that reflect Canada's priorities in terms of the implementation of the Convention.

UNESCO Convention on the Protection and Promotion of the Diversity of Cultural Expressions

Description: Information created and collected relates to the creation, adoption and implementation of the UNESCO Convention on the Protection and Promotion of the Diversity of Cultural Expressions. This Convention is an important international legal instrument that reaffirms the right of countries to develop cultural policies which promote the diversity of cultural expressions. The Convention also recognizes the dual nature of cultural goods and services, as both economic and social. Canada was the first country to ratify the Convention on the Protection and Promotion of the Diversity of Cultural Expressions and continues to play a leading role in promoting its ratification and effective implementation by a growing number of countries around the world.

Document Types: Meeting agendas and reports, briefing notes, correspondence, consultations, fact sheets, legal opinions, memoranda of understanding, discussion papers and decks, implementation guidelines, media clippings and analysis, policy recommendations, research papers, statistical reports, key messages, media lines, speeches and correspondence (letters, memos, email messages, etc.).

Record Number: PCH ACI 130

ENGAGEMENT AND COMMUNITY PARTICIPATION

This program aims to engage Canadians and provide them with the opportunities to participate in the civil, social and cultural aspects of life in Canada and in their communities. This is accomplished through funding programs and initiatives that support the efforts of communities to build stronger citizen engagement and social inclusion through the performing and visual arts; express, celebrate and preserve local heritage; contribute to increasing the respect for and awareness of human rights in Canada and develop innovative and culturally appropriate solutions to the social, cultural, and other obstacles that impede Aboriginal peoples' community and personal prospects. This program has strong social benefits, as it contributes to the preservation of the history and identity of Canada's diverse communities, while offering a way for traditions and identities to evolve over time. The program supports the Department's mandate to strengthen Canadian identity and values and build attachment to Canada.

ABORIGINAL PEOPLES' PROGRAM

The Aboriginal Peoples' Program (APP) focuses primarily on strengthening cultural identity, encouraging the full participation of Aboriginal peoples in Canadian life and on supporting the continuation of Aboriginal cultures and languages as living elements of Canadian society. The APP incorporates Aboriginal cultures and languages into community-driven activities designed to strengthen cultural identity. The APP provides investments that help to support the efforts of Aboriginal communities to develop and deliver innovative and culturally appropriate projects under initiatives such as the Aboriginal Women’s Programming Elements (AWPE), Aboriginal Languages Initiative (ALI), Northern Aboriginal Broadcasting (NAB), Scholarships and Youth Initiatives (SYI), Territorial Language Accords (TLA), National Aboriginal Day (NAD), and the National Aboriginal Achievement Awards (NAAA).

Aboriginal Affairs — Policy and Results Management

Description: (ended April 2012) Includes documents related to policy development for the Aboriginal Peoples' Program (APP), and advice to the Minister on federal Aboriginal and international indigenous issues. Records detail policy research and analysis in support of Aboriginal cultures, languages, identities, beliefs, customs, traditional practices and values, organizations; Task Force on Aboriginal Languages and Cultures; secondary research; and international indigenous issues, conventions, declarations and agreements, Aboriginal land claims (treaties) and self-government agreements, international conventions and declarations related to indigenous culture, heritage and knowledge; International Symposium on the World's Indigenous Languages, National Gatherings on Artistic Expression, Cultural Expressions and Tourism, and Indigenous Knowledge.

Document Types: Bibliographies, contracts, correspondence (briefing notes, email, letters, memoranda), evaluations, financial statements, integrated business plans, invoices, transformation plans, departmental mandate positions, fact sheets, invitation fiches, learning materials, legislation and regulations, literature reviews, media lines, media summaries, memoranda of understanding, policy papers, questionnaires, question period notes, proposals, presentations, plans, reports (audit and evaluation reports, logic model, performance indicators, performance management reports, research reports, statistical reports), speeches, speaking points, and surveys.

Format: Databases

Record Number: PCH ECP 001

Aboriginal Peoples' Program — Financial Support Programs

Description: Information concerning the activities of the Aboriginal People’s Program, including funding provided to recipient organizations in support of Aboriginal cultures and languages into community-driven activities. In addition to policy work that supports the APP, records include funding applications received, information pertaining to the program’s objective, eligibility criteria, application procedures and program renewal. Additionally, information in support of languages, cultures, treaties and self-government issues.

Document Types: Contribution Agreements, funding agreements, financial statements, program guidelines, questionnaires, evaluation criteria, evaluations, emails, correspondence, briefing notes, fact sheets, Memoranda to Cabinet, presentations, reports.

Record Number: PCH ECP 005

BUILDING COMMUNITIES THROUGH ARTS AND HERITAGE

The Building Communities Through Arts and Heritage Program (BCAH) provides grants and contributions in support of local festivals, community anniversaries and capital projects. Funding is made available to stakeholders presenting arts and heritage festivals and events that emphasize local engagement. Its objective is to engage citizens in their communities through performing and visual arts as well as through the expression, celebration and preservation of local historical heritage. The program has three components: 1) Local Festivals supports recurring festivals, that involve the whole community and give opportunities to local artists and artisans and/or celebrate local history and heritage; 2) Community Anniversaries supports one-time commemorations through activities that celebrate a major anniversary (100 years and then increments of 25 years) of a significant local person or event; and 3) Legacy Fund supports tangible, lasting capital projects that commemorate or celebrate a major anniversary (100 years and then increments of 25 years) of a significant local person or event.

Building Communities Through Arts and Heritage — Applications for Financial Support

Description: Records concern the provision of financial support to local, not-for-profit incorporated or unincorporated organizations that engage citizens in their communities through performing arts and visual arts, as well as through the expression, celebration, and preservation of local historical heritage. The files pertaining to the Building Communities Through Arts and Heritage Program (BCAH) include information such as program objectives, eligibility criteria, application procedures, final reports and program results.

Document Types: Application files (including incorporation documentation, financial statements, contact person information, project information, plans, letters of support, and budgets), contribution agreements, program and procedures guides, audit reports, pre-implementation assessment reports, final reports, evaluations, emails, correspondence, briefing notes, fact sheets.

Format: Web site, database.

Record Number: PCH ECP 010

HUMAN RIGHTS PROGRAM

The Human Rights Program contributes to increasing the respect for, awareness and enjoyment of human rights in Canada. It also seeks to enhance the effective domestic implementation of international human rights instruments in Canada. The Program manages federal-provincial/territorial consultations on human rights issues, coordinates interdepartmental consideration of treaty body recommendations and those arising from Canada’s Universal Periodic Reviews, prepares Canada's reports to the United Nations on domestic implementation of international human rights obligations, provides policy advice in developing Canada's positions on emerging human rights issues and promotes human rights instruments through its website and the distribution of publications. The Program seeks to strengthen and maintain one of the core values relating to Canadian identity - the respect for human rights - by addressing barriers to active participation that arise from a lack of awareness, understanding and access to rights.

Human Rights Program

Description: Policy and Program documents related to human rights in Canada, including records of federal-provincial-territorial consultations related to the ratification and implementation of international human rights treaties and information on past funding to non-governmental organizations. Human Rights publications, including the Canadian Charter of Rights and Freedoms (in different languages), copies of International Human Rights Instruments that Canada has ratified and Canada's reports to the UN on implementation of international human rights instruments.

Document Types: Correspondence (letters, memoranda, emails, briefing notes), agendas and minutes; funding files (including, incorporation documentation, proof of non-for-profit purpose, list of current Board of Directors, organization constitution and by-laws, schedule or plan of activity, contact person information, project summary information, letters of support and budget, project reports and evaluation, and project products) program evaluation reports and recommendations, contribution agreements, Canadian Charter of Rights and Freedoms, international human rights covenants, conventions and protocols.

Format: Web site.

Record Number: PCH ECP 015

HERITAGE

This program ensures that Canada's cultural heritage is preserved and accessible to Canadians today and in the future. It enables the heritage sector to improve professional knowledge, skills and practices, to preserve and present heritage collections and objects, and to create and circulate exhibitions and other forms of heritage content. This is accomplished by providing funding such as grants, contributions and tax incentives; information, expertise, training and other services; and regulatory and legislative measures. The primary goal of this program is to promote the preservation and presentation of Canada’s cultural heritage.

CANADA TRAVELLING EXHIBITIONS INDEMNIFICATION PROGRAM

Through the Canada Travelling Exhibitions Indemnification Program (INDEM), established pursuant to the Canada Travelling Exhibitions Indemnification Act, the Government of Canada assumes potential liability for loss or damage to objects in eligible travelling exhibitions. The program's objectives are to increase Canadians' access to Canadian and international heritage through the circulation of artefacts and exhibitions in Canada, and to provide eligible Canadian heritage institutions with a competitive advantage when competing with foreign institutions for the loan of prestigious international exhibitions. Eligibility criteria and liability limits for the Government are defined in the Regulations associated with the Act. To be approved for indemnification, exhibitions and hosting facilities must meet assessment standards. Once approved, the Program issues contractual indemnity agreements that must be co-signed by the Owner and the Crown. This is not a grants and contributions program. Indemnification is a contingent liability as it provides compensation for damage or loss only if they occur.

Canada Travelling Exhibitions Indemnification Program

Description: Files contain information on the national and international movement and exhibition of cultural objects; the administration of the Canada Travelling Exhibitions Indemnification Act, heritage indemnification schemes in other countries; applications submitted by Canadian heritage institutions to indemnify travelling exhibitions; valuations and descriptions of national and international cultural property borrowed by applicant institutions; applications and infrastructure information submitted by Canadian heritage institutions for facilities approval. Data is available by applicant, venue and institution, exhibition value, exhibition dates, amount of indemnification, number of visitors, status and dates of facilities approval.

Document Types: Legislation and regulations, forms, evaluation criteria, applications, information on travelling exhibitions (including inventories, catalogues, brochures, architectural drawings, itineraries, project plans), legal opinions, agreements, contracts, correspondence, procedures, financial statements, financial reports, project reports, statistical reports, technical reports, evaluations, questionnaires, and surveys.

Format: Web site.

Record Number: PCH HER 005

CANADIAN CONSERVATION INSTITUTE

The Canadian Conservation Institute (CCI) is a special operating agency within the Department of Canadian Heritage. CCI supports the heritage community in preservingCanada's heritage collections so they can be made accessible to current and future generations. This mission is achieved through research, expert services, professional development and information (Web site and publications). CCI has expertise in conservation science, treatment of heritage objects and works of art, preventive conservation and heritage interiors. Its primary clients are approximately 2,000 heritage institutions inCanadasuch as museums, art galleries, archives, libraries, and historic sites, as well as public authorities with heritage collections. Unique inCanada, CCI is considered a leader in the international conservation community and frequently partners with conservation research and training centers in other countries.

Canadian Conservation Institute

Description: Records contain Information on conservation and preservation research, treatment of cultural heritage material, care of collections, heritage facilities, exhibit display and transport, and other technical and scientific areas related to the conservation of heritage collections.

Document Types: Correspondence, procedures, internal policies, annual reviews, financial statements, books, brochures, catalogues, reports (scientific research and technical reports, condition reports, treatment proposals, treatment reports, facility assessment reports, indemnification reports), treatment applications, contracts and other service agreements, invoices, memoranda of understanding, Crown Copyright permission, acts and legislation, conferences, symposia, learning materials, and publications.

Format: Web sites, databases, artifacts and cultural objects (archaeology, fine art, textiles, furniture, decorative arts, aboriginal artifacts, industrial objects, heritage interiors, outdoor art).

Record Number: PCH HER 010

CANADIAN HERITAGE INFORMATION NETWORK

The Canadian Heritage Information Network (CHIN) is a special operating agency of the Department of Canadian Heritage. CHIN serves as a national centre of expertise to Canadian museums and other heritage institutions across Canada, enabling them to connect with each other and their audiences through digital technologies. An international leader in the creation, management, presentation and preservation of digital heritage content, CHIN provides Canada’s not-for-profit heritage sector with collaborative research opportunities and results, skills development products and services, and support for content development and presentation. CHIN also delivers the Professional Exchange, a website for heritage professionals and volunteers at www.pro.chin.gc.ca.

Canadian Heritage Information Network (CHIN)

Description: Records contain information on the management of investments in the development of online museum content; the presentation of online exhibits and other digital museum content; and training and online resources for heritage professionals on creating, presenting and managing digital content online. Includes information on the development of standards and guidelines for museum documentation and information exchange; electronic delivery of museum products and services; information management; digitization, preservation, documentation, national inventories of Canadian collections; research and reference resources; information technology assessment; Internet presence, intellectual property management; policy; procedures; public enquiry.

Document Types: Correspondence, reports, inventories, procedures, program guidelines, application files, financial reports, evaluations, contracts, agreements, newsletters, marketing materials (digital and print), and exhibits.

Format: Web sites, databases.

Record Number: PCH HER 015

HERITAGE POLICY

The Heritage Policy activity sub-activity supports the overall policy and regulatory framework for Heritage in Canada.

Heritage Policy

Description: Information on the heritage sector in Canada and in the international context, including museums, archives and other heritage institutions; associations relevant to the heritage sector; international conventions on heritage issues; records of departmental activities related to the heritage sector including; conferences, task forces and events.

Document Types: Legislation and regulations, policy papers, question period notes, consultations, correspondence, briefing notes, and reports.

Format: Web sites

Record Number: PCH HER 020

MOVABLE CULTURAL PROPERTY PROGRAM

The Movable Cultural Property Program (MCP) administers the Cultural Property Export and Import Act which aims to preserve heritage of outstanding significance and national importance in Canada so that it is accessible in public collections. MCP regulates export and upholds Canada's treaty obligations to discourage illicit traffic of cultural property. MCP provides secretariat services to the Canadian Cultural Property Export Review Board, which issues tax certificates to encourage the donation or sale of cultural property to designated institutions and hears appeals of refused export permits. MCP designates institutions and public authorities to be eligible to apply for grants and certification of cultural property. Designation assesses an organization's implementation of the environmental standards and professional practices necessary to ensure long-term preservation of and access to cultural property.

Movable Cultural Property — Policy and Activities

Description: Records on departmental activities related to the Cultural Property Export and Import Act. Includes files on the administration of the Act, the applications for designation of institutions and public authorities as eligible recipients of cultural property grants and loans, applications for grants and loans, and applications for export permits. Includes information on the purpose of the Act, amendments and associated instruments; policy concerning patriation of cultural objects, export and import control; case files of illegal imports and exports; designation of eligible institutions; cultural property grants and loans; export permits; cultural property export control; and cultural property protection in other countries.

Document Types: Correspondence, policy papers, annual reports, legislation and regulations, forms, evaluation criteria, applications, audiovisual materials, agreements, contracts, procedures, agendas, minutes, statistical reports, technical reports, evaluations, brochures, fact sheets, and presentations.

Format: Web site, photographs, CDs, databases.

Record Number: PCH HER 025

MUSEUMS ASSISTANCE PROGRAM

The Museums Assistance Program (MAP) supports heritage institutions and workers in the preservation and presentation of heritage collections. MAP provides financial assistance to Canadian museums and related institutions for activities that, facilitate Canadians’ access to our heritage, foster the preservation of Canada’s cultural heritage, including the preservation of representative collections of Aboriginal cultural heritage, and foster professional knowledge, skills and practices related to key museum functions. In support of the Youth Employment Strategy, MAP helps heritage organizations to create summer employment and internship opportunities for Canadian youth through the heritage components of Young Canada Works. MAP also provides grants to assist designated institutions to acquire cultural property threatened with export or available in international markets through the Movable Cultural Property Program.

Museums Assistance Program — Applications for Financial Support

Description: Information consists of applications under the program's components and activities (Access to Heritage, Exhibition Circulation Fund, Aboriginal Heritage, Collections Management and the Canada-France Agreement). Files contain information on the corporate and financial status of the museum, art gallery or related organization involved. Project specifications and all correspondence are included in the file. Records include information on assistance to museum projects, aid to individual museums, art galleries, and related non-profit organizations for specific projects in access to heritage through travelling exhibitions, support to collections, human resource development, and preservation and presentation of Aboriginal heritage; studies related to program performance.

Document Types: Funding applications, forms, evaluation criteria and results, agreements, contracts, procedures, financial reports, activity reports, audit reports, correspondence, and evaluations.

Format: Web site

Record Number: PCH HER 030

INTERNAL SERVICES

Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

ACQUISITION SERVICES

Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

COMMUNICATIONS SERVICES

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

FINANCIAL MANAGEMENT

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

HUMAN RESOURCES MANAGEMENT SERVICES

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

INFORMATION MANAGEMENT

Information Management Services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency, and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

INFORMATION TECHNOLOGY

Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

LEGAL SERVICES

Legal Services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

MANAGEMENT AND OVERSIGHT SERVICES

Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.

MATERIEL SERVICES

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

REAL PROPERTY SERVICES

Real property services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

TRAVEL AND OTHER ADMINISTRATIVE SERVICES

Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

OFFICIAL LANGUAGES

Canadian Heritage is responsible for the planning, implementation and management of the Official Languages Support Programs pertaining to the promotion of linguistic duality within Canada and the development of official-language minority communities, in accordance with section 43 of the Official Languages Act (OLA). Canadian Heritage is also responsible for the horizontal coordination of official languages within the federal government and notably plays a coordination and support role among federal institutions in the implementation of the government’s commitment towards the development of official-language minority communities and promotion of linguistic duality, pursuant to section 42 of the OLA. These activities contribute to achieving the following Government Outcome: “A diverse society that promotes linguistic duality and social inclusion”.

DEVELOPMENT OF OFFICIAL-LANGUAGE COMMUNITIES PROGRAM

The Development of Official-Language Communities Program has three components: Community Life, Minority-Language Education and Language Rights Support. The Program fosters the vitality of Canada's English- and French-speaking minority communities and enables them to participate fully in all aspects of Canadian life. Through partnerships and agreements with community organizations, provinces, territories and municipalities, the Program aims to enhance the capacity of official language minority communities to obtain greater access to quality education and various programs and services in their language in their communities, while providing support to constitutionally guaranteed language rights.

Development of Official-Language Communities Program, Community Life Component and Language Rights Support Component

Description: Community Life Component - Information on the services provided to official-language minority communities, including funding to voluntary organizations, to establish and maintain their institutions, as well as funding to provinces and territories for minority language service delivery. Also includes information on the development of institutional services for the minority; lobbying and promotion activities relating to access of minority groups to educational, health, sports, leisure and telecommunications services; maintenance and development of services provided directly by official-language minority-community organizations. Language Rights Support Component – Information on language rights and the means to support the clarification and advancement of these rights, through alternative dispute resolution or legal remedies; information on the administration of the program component by an independent public entity.

Document Types: Agendas, contribution agreements, annual reports, funding applications, brochures, business plans, consultations, correspondence (briefing notes, email, letters, memoranda), evaluation criteria, evaluations, final reports, financial reports and statements, notification forms, list of members of the expert panel, legal opinions, legislation and regulations, media lines and summaries, memoranda of understanding, policy papers, newsletters, project plans, procedures, program evaluations, program guides, questionnaires, project proposals, presentations, recommendations, reports (activity, project, research, and statistical reports), speeches, and surveys.

Format: Databases, Web sites, CDs, DVDs, photographs, posters, videos.

Record Number: PCH OLP 005

Development of Official-Language Communities Program, Minority Language Education Component and Enhancement of Official Languages Program, Second-Language Learning Component

Description: Information on bilingualism; Bilingualism and Biculturalism Royal Commission; Official Languages in Education; summer language bursaries; official language monitors; correspondence with the public and educational institutions; elementary, secondary and post-secondary levels education; federal/provincial/territorial conferences; specific projects and activities, cost-shared with provincial and territorial governments; language research - general, conferences, cooperation with institutions and organizations, projects, general enquiries, relations with national and inter-provincial organizations; protocol of agreements between the Government of Canada and the Council of Ministers of Education, Canada (CMEC) and bilateral agreements between the Government of Canada and provincial/territorial governments, for minority-language education and second-language instruction.

Document Types: Agendas, contribution agreements, annual reports, funding applications, brochures, business plans, consultations, correspondence (briefing notes, email, letters, memoranda), evaluation criteria, evaluations, final reports, financial reports and statements, notification forms, legal opinions, legislation and regulations, media lines and summaries, memoranda of understanding, policy papers, newsletters, project plans, procedures, program evaluations, program guides, questionnaires, project proposals, presentations, recommendations, reports (activity, project, research, and statistical reports), speeches, and surveys.

Format: Databases, Web sites, CDs, DVDs, photographs, posters, videos.

Record Number: PCH OLP 010

ENHANCEMENT OF OFFICIAL LANGUAGES PROGRAM

The Enhancement of Official Languages Program has three components: Promotion of Linguistic Duality, Second-Language Learning and Language Rights Support. The Program helps Canadians gain a better understanding of and appreciation for the benefits of linguistic duality, while providing support to ensure their constitutionally guaranteed language rights. This Program is intended to help Canadians recognize and support linguistic duality as a fundamental value of Canadian society through partnerships and agreements with provinces, territories and non-government organizations in support of second-language learning as well as initiatives fostering mutual understanding between English and French speaking Canadians.

Enhancement of Official Languages Program, Promotion of Linguistic Duality Component and Language Rights Support Component

Description: Information on the Enhancement of Official Languages Program, Promotion of Linguistic Duality Component, which provides funding and technical support to organizations in the private sector. Includes information on the promulgation and implementation of laws recognizing the equal status of both official languages; fostering a national awareness of linguistic duality; introduction of linguistic reforms within the activities carried out by organizations, voluntary and private sector establishments and the provinces and territories. Language Rights Support Component – Information on information and promotion activities for Canadians’ awareness, especially those from official-language minority communities, of language rights and the mechanisms for exercising those rights; information on the administration of the program component by an independent public entity.

Document Types: Agendas, contribution agreements, annual reports, funding applications, brochures, business plans, consultations, correspondence (briefing notes, email, letters, memoranda), evaluation criteria, evaluations, final reports, financial reports and statements, notification forms, legal opinions, legislation and regulations, media lines and summaries, memoranda of understanding, policy papers, newsletters, project plans, procedures, program evaluations, program guides, questionnaires, project proposals, presentations, recommendations, reports (activity, project, research, and statistical reports), speeches, and surveys.

Format: Databases, Web sites, CDs, DVDs, photographs, posters, videos.

Record Number: PCH OLP 015

OFFICIAL LANGUAGES COORDINATION PROGRAM

The Official Languages Coordination Program is responsible for the horizontal coordination of all Government of Canada official languages activities. In particular, the program supports federal institutions in the implementation of the government’s commitment to the development of official-language minority communities and promotes the full recognition and use of English and French in Canadian society. The program also coordinates the implementation of horizontal government strategies on official languages.

Roadmap for Canada's Linguistic Duality 2008-2013: Acting for the Future, and Roadmap for Canada’s Official Languages 2013-2018: Education, Immigration, Communities

Description: Information on official languages and linguistic duality; implementation and coordination of the government's strategy for official languages; information on Roadmap's partners and Roadmap's initiatives; correspondence with official language minority community; federal/provincial/territorial conferences and consultations; interdepartmental committees related to the horizontal coordination of official languages; relations with the Council of the Network of Official Languages Champions, with the Office of the Commissioner on Official Languages, with Parliamentary Committees on Official Languages, with Official language minority communities, and with experts' groups; Memorandum of Understanding with Statistic Canada.

Document Types: Horizontal Coordination Framework; Horizontal Result-based Management and Accountability Framework; performance reports; Reports on Plans and Priorities; consultation reports; mid-term report; action item summaries of interdepartmental committees' meetings; press releases; memorandum of understanding; correspondence; evaluation; Official Languages Act; publications on research results.

Format: Web sites; databases.

Record Number: PCH OLP 020

Implementation of Sections 41 and 42 of the Official Languages Act

Description: Information on the role of coordination of the federal commitment of the Minister of Canadian Heritage (Sections 41 and 42 of the Official Languages Act); results of federal institutions for the implementation of section 41 of the Official Languages Act, national and regional interdepartmental meetings; federal institutions’ consultations with organizations representing official-language minority communities; interdepartmental working groups; communities of practice on official languages.

Document Types: official languages reviews; agendas; minutes; accountability tools; awareness tools; questionnaires; annual reports on official languages; list of resource persons; newsletters; presentations; analyzes.

Format: Web sites; extranet sites; databases.

Record Number: PCH OLP 025.

PROGRAM AUDIT

The Program Audit activity is a critical constituent in strengthening Canadian Heritage's accountability, stewardship, risk management and governance. By conducting regular, risk based audits and evaluations, this activity contributes to sound departmental management in order to enhance the efficiency and effectiveness of the Department's programs and activities.

RECIPIENT COMPLIANCE AUDIT

The Recipient Compliance Audit sub-activity provides services for the management of recipient compliance audits to assess recipient compliance with the terms and conditions of their respective contribution agreement.

Recipient Compliance Audit

Description: Includes records related to the management of an institution's recipient compliance audit responsibilities. A recipient audit is an independent assessment to provide assurance on a recipient's compliance with a funding agreement. The scope of a recipient audit may address any or all financial and non-financial aspects of the funding agreement. The funding agreement is generally for a contribution, however, grant funding agreements may include recipient audit provisions where a department deems them appropriate.

Document Types: Recipient compliance audit reports, recipient compliance audit methodologies and schedules, terms of reference, measurement and analysis tools, compliance reviews and external reports, institution-specific policies, guidelines and manuals, consultation documentation, risk analyses and profiles, maturity models, recommendations, implementation and action plans, impact analyses and special studies.

Record Number: PCH GMS 020

SPORT

This program activity promotes development and excellence in sport among Canadians and Canadian communities. This is accomplished through program initiatives that provide direct support to Canadian high-performance athletes; enhanceCanada's ability to host the Canada Games and international sport events inCanada; support the development of excellence in the Canadian Sport System; and contribute to increasing participation in sport by Canadians of all ages and abilities. This program activity provides funding, expertise and other services to Canadian athletes, sport organizations and event organizers. The core concept of this program activity is to enhance and promote Canadian participation and excellence in sport, through sport stakeholders and sport events.

2010 FEDERAL SECRETARIAT

The 2010 Federal Secretariat was the focal point for the Government of Canada's participation in the 2010 Olympic and Paralympic Winter Games in Vancouver and Whistler. The Secretariat pursued activities to foster positive domestic and international exposure to help make these 'Canada's Games' and to globally positionCanadaas a country of excellence and innovation. The Secretariat worked closely with the Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games, and with major Games stakeholders, to provide leadership, advice and secretariat support to interdepartmental and intergovernmental engagement in 2010 and related initiatives. The operations of the Secretariat shut down in 2010-2011.

2010 Federal Secretariat

Description: The 2010 Federal Secretariat includes records related to the Government of Canada's participation in the 2010 Olympic and Paralympic Winter Games in Vancouver and Whistler. The holdings also include information on activities meant to foster positive domestic and international exposure which enabled the Games to be 'Canada's Games' and to globally position Canada as a country of excellence and innovation. Records relate to the initiatives with the defunct Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games, and with major Games stakeholders, meant to provide leadership, advice and secretariat support to interdepartmental and intergovernmental engagement in 2010 and related initiatives.

Document Types: Agendas, agreements (financial, non-financial, and service level agreements), budgets, memoranda, correspondence, fact sheets, biographies, backgrounders, publications (brochures, media guides), media advisories/releases, media lines, requests for information, requests for proposals (RFP), RFP assessments, statements of work, financial contracts, presentations, special authority funding, hospitality requests, funding requests, itineraries/invitations, statements, meeting minutes, records of decisions, terms of reference, plans (work plans, business plans, operational plans), reports, speeches, and Ministerial messages.

Format: Databases and Web sites, videos, photographs, maps.

Record Number: PCH SPT 020

ATHLETE ASSISTANCE PROGRAM

The Athlete Assistance Program contributes to the pursuit of excellence through its support for improved Canadian athlete performances at major international sporting events, enabling athletes to combine their sport and academic or working careers while training intensively in pursuit of world-class performances. To this end, the program identifies and supports athletes already at or having the potential to be in the top sixteen in the world in their sport.

Athlete Assistance Program (AAP)

Description: The information created and collected by the Athlete Assistance Program (AAP) is related to the program's contribution to the pursuit of excellence through its support for improved Canadian athlete performances at major international sporting events, enabling athletes to combine their sport and academic or working careers while training intensively in pursuit of world-class performances.

Document Types: Applications, agreements, evaluation criteria, plans, forms, recommendations, financial statements, correspondence, agendas, audit reports, consultations, contracts, financial reports, invitations, and legal opinions.

Format: Databases and Web sites.

Record Number: PCH SPT 005

Athlete Assistance Program

Description: The Athlete Assistance Program Management Information System (AAPMIS) contains information on athletes, supported through the Sport Canada Athlete Assistance Program since 1977. The AAPMIS has evolved to contain more extensive information such as biographical data, funding data and performance results.

Class of Individuals: Canada's high performance athletes.

Purpose: This database is used as an interface with a financial system (SAP/STAR) to provide funding to athletes and schools (on behalf of funded athletes), and as a tool to provide information to the sport community, Sport Canada Management and for overall evaluation purposes.

Consistent Uses: To provide funding to approved athletes, provide mailing lists to the Canadian Olympic Committee, Members of Parliament, provincial/territorial governments and other organizations that provide services to athletes (once the athlete has permitted this sharing), and to provide information for internal evaluation and accountability purposes. To post information pertaining to the awarding of Athlete Assistance Program grants on the Canadian Heritage website.

Retention and Disposal Standards: Hard-copy records are retained for 15 years and are then destroyed. Identical electronic records also exist and are kept indefinitely for statistical purposes.

RDA Number: 99/012

Related Record Number: PCH SPT 005

TBS Registration: 002734

Bank Number: PCH PPU 220

HOSTING PROGRAM

The Hosting Program is a key instrument in the Government of Canada's overall approach to sport development inCanadaand aims to enhance the development of sport excellence and the international profile of sport organizations by providing assistance for the hosting of the Canada Games and international sport events inCanada. The Hosting Program offersCanada-at-largea planned and coordinated approach to realizing direct and significant benefits, from bidding and hosting projects, in the areas of sport development, economic, social, cultural and community impacts, across a broad range of government priorities.

Hosting Program (HP)

Description: As a key instrument in the Government of Canada's overall approach to sport development in Canada, the information created and collected by the Hosting Program is related to the development of sport excellence and the international profile of sport organizations, the provision of assistance for the hosting of the Canada Games and international sport events in Canada, and the provision of support to increase access and equity for designated under-represented groups. The Hosting Program offers Canada-at-large a planned and coordinated approach to realizing direct and significant benefits, from bidding and hosting projects, in the areas of sport development, economic, social, cultural and community impacts, across a broad range of government priorities.

Document Types: Agendas, architectural drawings, applications, business plans, correspondence, consultations, contracts, contribution agreements, databases, evaluation criteria, evaluations, fact sheets, final reports, financial reports, financial statements, forms, itineraries, legal opinions, memoranda of understanding, minutes, presentations, procedures, plans, proposals, reports, and surveys.

Format: Databases and Web sites

Record Number: PCH SPT 010

SPORT SUPPORT PROGRAM

The Sport Support Program is the primary funding vehicle for initiatives associated with the delivery of the Government of Canada’s commitments to the Canadian Sport Policy. The Sport Support Program funding is aimed at developing athletes and coaches at the highest international levels; providing sound technically-based sport programming for all athletes; increasing the number of Canadians from all segments of society involved in sport, and advancing Canadian interests and values in Canada and abroad. This funding is provided to eligible organizations in support of programming that contributes to the achievement of the goals of the Canadian Sport Policy.

Sport Support Program (SSP)

Description: Information on the funding of initiatives associated with the delivery of the Canadian Sport Policy. Includes records on the SSP funding and information on developing athletes and coaches at the highest international levels; providing sound technically-based sport programming for all athletes; increasing the number of Canadians from all segments of society involved in sport, and advancing Canadian interests and values in Canada and abroad. This funding is provided to eligible organizations in support of programming that contributes to the achievement of the goals of the Canadian Sport Policy.

Document Types: Applications, agendas, correspondence, consultations, contracts, agreements (including sport bilateral agreements), evaluations, fact sheets, financial reports, financial statements, forms, fiches, itineraries, memoranda of understanding, meeting minutes, reports, presentations, national and international sport policies, procedures, plans, proposals, and documents related to working groups.

Format: Databases and Web sites.

Record Number: PCH SPT 015

Status of the High Performance Athlete in Canada Study

Description: This bank contains detailed information on the socio-economic and occupational conditions of Canadian high performance athletes.

Class of Individuals: Information related to Canadian high performance athletes.

Purpose: To develop policies and programs which are responsive to the needs of Canadian athletes and the current realities of international sport, and for program evaluation purposes.

Consistent Uses: None.

Retention and Disposal Standards: The information is kept indefinitely.

RDA Number: 99/012

Related Record Number: PCH SPT 015

TBS Registration: 002955

Bank Number: PCH PPU 232

Classes of Personal Information

In the course of conducting the programs and activities of the Department, categories of personal information may be accumulated which are not contained in the specific personal information banks previously described in this entry. Such personal information includes requests for information and publications, research proposals, expressions of public support, comments and suggestions, requests for funding and assistance, and complaints. This information is stored as part of the general subject files, the records of which are not normally retrievable by name of individual or other personal identifier. Specifics must be provided concerning the subject matter, related program activity, as well as the date on which the information was received by the Department and to whom it was addressed.

The personal information contained in these subject files is retained for the same period of time as the related subject information and is disposed of according to the appropriate subject records schedules.

Grants and Contributions programs for organizations

This class describes personal information used in support of grant and contributions programs for organizations. Personal information on organization representatives are not collected for administrative purposes at any time during the processing of funding applications or program administration. Personal information may be shared with other programs in the institution, the programs of other federal institutions and provincial and municipal governments in order to verify the stacking of public funding, audit recipients and administer the programs. Information on the programs is filed and may be found by year, organization name and project name. Retention and disposal standards may vary from one program to another and are subject to approval by Library and Archives Canada.

The following funding programs are included in this class of personal information:

Canadian Conservation Institute (CCI)

This class of personal information contains a database of professionals, employees and volunteers from heritage organizations that are Canadian Conservation Institute (CCI) clients and partners, subscribers to CCI publications or CCI Library users. Personal information retained includes name, occupation, preferred language for correspondence, address, telephone numbers, e-mail address, and a description of their professional title. This information is used for outreach or informational purposes to advise clients, partners, subscribers or users of deadlines to submit requests for different services, to register to professional development activities, to announce new publications for sale and others activities and events organized by CCI. This information is also used to send surveys to measure CCI client satisfaction.

Canadian Heritage Information Network (CHIN)

This class of personal information is pertinent to the collection of museum objects by Canadian museums. The purpose of the information is to create a national inventory of museum collections and to assist museums in managing their collections and developing online content. The documents may contain references to individuals with whom Canadian museums deal in relation to collecting or Web development. Also contained is basic biographical information on Canadian artists. The records are created and supplied by Canadian museums and are maintained as long as is necessary for their management. As well, this class of personal information contains information provided by Virtual Museum of Canada (VMC) users who register to receive e-mail updates or register to participate in the MyVMC section or VMC Teachers' Centre.

Copyright Policy

This class of personal information contains names and contact information of Canadian citizens and stakeholders who have sent correspondence to the Copyright and International Trade Policy Branch. This information is kept in hard copy and is filed by case number. Records are retained for a period of ten years and then transferred to Library and Archives Canada.

Cultural Sector Investment Review

This class of personal information contains names, contact information and citizenship status of non-Canadian investors, Canadian businesses and legal counsel involved in investments subject to the Investment Canada Act. This information is kept in both paper and electronic format and is filed by case number. Records are retained for a period of ten years and then transferred to Library and Archives Canada. 

Labour Market Study

Part 1 of this bank contains personal information on approximately 1200 employees of museums across Canada and responses to questions on training and professional development opportunities, employment conditions, educational and training background, and some demographic data. Part 2 contains data on 500 museums and responses to questions on the museums labour market such as number of full-time and part-time positions; number of people employed for each job and their classifications; current budgets, etc. Records will be kept for five years (plus two years dormant).

TV5

This class of personal information contains information is included in the external and internal documentation submitted by the two program funding recipients, TV5 Quebec Canada and TV5MONDE. Owing to the Government of Canada’s stake in the governance of these organizations (naming of Board members, international partnership of the TV5 initiative, etc.), files contain corporate and financial information about the organizations. Documents kept by the Program may also contain personal information pertaining to the directors, officers, personnel and stakeholders of the organizations including biographical information, contact information and opinions or views of, or about, individuals. Records are maintained at headquarters and retained for seven years and then transferred to Library and Archives Canada for selective retention.

Manuals

  • Access to Information and Privacy Manual
  • Aid to Publishers - Manual of Procedures for Officers Aid to Publishers
  • Audit Manual
  • Canadian Heritage Portfolio: A Handbook for Appointees to Boards and Commissions
  • Access to Information Act and Privacy Act Departmental Policies and Procedures Handbook
  • Departmental Policy on Informatics
  • Discover the Hill/Infotent Operations Manual
  • Financial Coding Manual
  • Financial Management Guide
  • Grants and Contributions Manual
  • Information Classification and Protection Guide
  • Information Technology Security Handbook
  • Maintenance Standards (Volumes 1 and 2)
  • Management Directives
  • Personnel Security Guide
  • Privacy Breach Protocol
  • Security and Emergency Procedures Handbook
  • Tours and Itinerary Service Procedures Manual
  • Training Manual for the Capital Infocentre Interpretive Guides
  • Volunteer Management Standards and Procedures Manual

Additional Information

Please see the Introduction to this publication for information on formal access procedures under the provisions of the Access to Information Act and the Privacy Act. To make a formal request, mail your letter or Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents (such as consent or the $5.00 application fee for a request under the Access to Information Act) to the following address:

Canadian Heritage

Access to Information and Privacy Coordinator

Les Terrasses de la Chaudière

25 Eddy Street, 3rd Floor

Gatineau, Quebec  K1A 0M5

Please note: Each request made to Canadian Heritage under the Access to Information Act must be accompanied by an application fee of $5.00, cheque or money order made payable to the Receiver General forCanada.

The Government of Canada encourages the release of information through informal requests. Canadian Heritage posts monthly a list of requests processed under the Access to Information Act. You may consult the list of completed Access to Information requests and make a request for released records at the above noted address or at aiprp.atip@pch.gc.ca. For general information on Canadian Heritage, you may contact our Headquarters.

Reading Room

In accordance with the Access to Information Act and the Privacy Act, an area on the premises will be made available at Headquarters or at a Regional Office should the applicant wish to review materials on site. Contact the Access to Information and Privacy Secretariat at aiprp.atip@pch.gc.ca to make arrangements.